Apply to become a community facilities regular hirer

Use this form to book a community facility for six or more dates. For a casual hire, please book online or call us on 03 941 8999.

If you would like to talk to someone about hiring a community facility, or contact the Business Support Team on 03 941 5959.

Important

We will try our best to accommodate your request, however, we cannot guarantee your requested days and times will be available. Your request is not confirmed until you receive a booking confirmation.

Who is booking this venue?

Group name

Main contact name

Phone

Postal address

Alternate contact name

Alternate phone number

Alternate email address

Alternate postal address

Activity details

Activity type

Description of activity

How many people will be attending your activity?

Credit check consent

A credit check is required as part of the Regular Hirer approval process.

Do you consent to Council completing a credit check?

YesNo

Venue and room

Venue

Room

Max capacity noted in brackets.

Do you have a second-choice venue if the above venue is unavailable?

YesNo

Second-choice venue

Second choice room

Max capacity noted in brackets.

Notes

Booking dates

Date of first booking

Date of last booking

Frequency of the booking

Describe the required frequency

E.g. First Sunday of every month

Start time (including set-up time)

End time (including clean-down time)

Do you have a second-choice date if the above date is unavailable?

YesNo

Second-choice date

Do you require bookings on public holidays?

YesNo

Do you want your booking to continue through school holidays?

YesNo

Will alcohol be available?

YesNo

Terms and conditions

Please read the terms and conditions when hiring a Council community facility.

I confirm I have read and understood the above conditions

I understand that bookings are not confirmed until I have received confirmation by letter or email.

I confirm I am over 18, and that ID will be required when picking up keys